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Administrative Support Assistant

The Ross and Carol Nese College of Nursing seeks to fill a vital position on our team. The successful candidate will be part of the administrative team that supports Nese CON functions, including graduate students in both residential and World Campus programs. This position is the primary administrative support for the Nese CON Graduate Program, […]

Administrative Support Assistant
Campus/Location: unavailable
Date Announced: unavailable
Date Closing: open until filled
Job Number: unavailable
Work Unit: unavailable
Department: unavailable
Full/Part Time:Full Time

Description

The Ross and Carol Nese College of Nursing seeks to fill a vital position on our team. The successful candidate will be part of the administrative team that supports Nese CON functions, including graduate students in both residential and World Campus programs. This position is the primary administrative support for the Nese CON Graduate Program, assisting and supporting all activities related to the graduate academic programs.

Primary duties include building course schedules; monitoring course enrollments; coordinating the admissions process; scheduling exams; monitoring student major requirements; revisions to the graduate program handbooks and website information; communicating with graduate degree and certificate students about deadlines, policies, and procedures; maintaining program databases; and monitoring records for compliance with the retention policy. Additional duties may include processing ERS reports; preparing graduate assistantship, offer letters and contracts; salary assignment sheets, coordinating special events, seminars and activities, including arrangements for facilities, supplies, technology and food service; serving on department, college and university committees as requested; and responding to routine and moderately complex questions/issues with a minimum of supervision. This position is the first point of contact for students interested in entering all graduate degree program in the Nese CON and requires regular contact with the World Campus team, the Graduate School, and other University offices.

This position will be filled at a Level 3 and typically requires an Associate’s Degree or higher plus two years of related experience, or an equivalent combination of education and experience. Experience with student data systems, room scheduling systems, admissions platforms and data management systems is desirable. Within Penn State’s infrastructure, those systems are: LionPATH, CollegeNet, GRADS, iTWO, and ERS/SAP Concur. Proficiency in the use of office 365 (MS Word, Excel and Access), and knowledge of University policies and Graduate School are preferred. Ideal candidates will have excellent communication, organizational, and customer service skills; and the ability to manage multiple priorities with a high level of professionalism. The individual should be able to work both independently and collaboratively with a minimum of supervision and have demonstrated ability to interact with diverse members of the public, as well as students, staff, and colleagues within the University. Applicants for this position should provide evidence, either woven through their application materials or as a separate statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement which creates an inclusive environment in their department/workplace.

Penn State and the Ross and Carol Nese College of Nursing are committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. A commitment to strive to actively identify, describe, counter, and dismantle individual, interpersonal, institutional, and structural racism in all components of our work is necessary in our college community.

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

Employment with the University will require successful completion of background check(s) in accordance with University policies.

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