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Administrative Support Assistant 3

JOB DESCRIPTION AND POSITION REQUIREMENTS: The Ross and Carol Nese College of Nursing is seeking to fill a vital position on the graduate program team as an Administrative Support Assistant 3. The successful candidate will be part of the administrative team that supports the Nese CON graduate programs functions.  The primary responsibility of the position […]

Administrative Support Assistant 3
Campus/Location: University Park
Date Announced: 04-15-2022
Date Closing: open until filled
Job Number: unavailable
Work Unit: unavailable
Department: unavailable
Full/Part Time:Full Time

Description

JOB DESCRIPTION AND POSITION REQUIREMENTS:

The Ross and Carol Nese College of Nursing is seeking to fill a vital position on the graduate program team as an Administrative Support Assistant 3. The successful candidate will be part of the administrative team that supports the Nese CON graduate programs functions.  The primary responsibility of the position is to support the graduate faculty located at Hershey and University Park.

 

The Primary duties include but are not limited to:

  • Committee support and representation
  • Setting up seminars and retreats and booking classrooms at Hershey campus
  • Employee reimbursement for travel
  • Preparing reports on graduate faculty, distributing communication on behalf of the graduate program
  • Assisting the Associate Dean with the faculty review process, and be the HR onboarding partner for new hire fulltime/part-time faculty

 

Additional duties may be assigned by the Associate Dean for Graduate Education and Program Directors. The candidate will respond to routine and moderately complex questions/issues with minimum supervision. This position is one of the first points of contact for faculty and students within the Nese CON graduate program and requires regular contact with the World Campus team, the Graduate School, and other University offices.

 

Education and Experience:

Typically requires a High School Diploma or higher, an Associate degree is preferred, plus two years of related experience, or an equivalent combination of education and experience.

 

Experience with student data systems, room scheduling systems, admissions platforms, and data management systems is desirable. Within Penn State’s infrastructure, those systems are: LionPATH, CollegeNet, GRADS, iTwo, Starfish, and SAP Concur. Proficiency in the use of office 365 (MS Word, Excel, and Access), and knowledge of University policies and Graduate School are preferred. Ideal candidates will have excellent communication, organizational, and customer service skills; and the ability to manage multiple priorities with a high level of professionalism. The individual should be able to work both independently and collaboratively with a minimum of supervision and have demonstrated the ability to interact with diverse members of the public, as well as students, staff, and colleagues within the University.

 

This position requires the following clearances: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check. This position requires that you operate a motor vehicle as a part of your job duties. A valid driver’s license and successful completion of a motor vehicle records check will be required in addition to clearances.

 

Applicants for this position should provide evidence, either woven through their application materials or as a separate statement, of a commitment to fostering diversity, equity, inclusive excellence, and belonging and of engagement that creates an inclusive environment in their department/workplace.

 

Penn State and the Ross and Carol Nese College of Nursing are committed to and accountable for advancing diversity, equity, and inclusion in all its forms. We embrace individual uniqueness, foster a culture of inclusive excellence that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity, and engage all individuals to help them thrive. We value inclusive excellence as a core strength and an essential element of our public service mission. A commitment to strive to actively identify, describe, counter, and dismantle individual, interpersonal, institutional, and structural racism in all components of our work is necessary for our college community.

 

CAMPUS SECURITY CRIME STATISTICS:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.

 

Employment with the University will require successful completion of background check(s) in accordance with University policies.

 

EEO IS THE LAW

Penn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applications without regards to race, color, religion, age, sex, sexual orientation, gender identify, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.

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Penn State Covid-19 Vaccination or Testing Requirements

Penn State is committed to the health of our local and global communities. As a condition of employment, all employees are required to comply with COVID-19 vaccination or testing requirements. Click on Penn State Covid-19 Vaccination or Testing Requirements to learn about the requirements as well as general COVID-19 information at Penn State.

 

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